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Office Manager/Legal Assistant Position: Green Bay Office

GENERAL SUMMARY

Pre-suit file management and litigation support in general liability and personal injury claims. Office management and supervision of Receptionist, Legal Assistants and Paralegals.

JOB DUTIES

This position includes, but is not limited to, the following duties:

  • Legal Assistant Duties
    • Communicate with clients, defense attorneys/staff, doctors, experts
    • Scheduling/calendaring with experts/doctors/clients
    • Schedule depositions/mediations
    • Schedule trial prep and team meetings
    • Manage receipt of all incoming medical records/bills
    • Verify medical balances with providers
    • Draft pleadings
    • Draft answers to or compose discovery
    • Create medical chronologies
    • Create trial notebooks
    • Document and pleading organization
    • E-file documents with the court
    • Assist with trial preparation
    • Transcription
  • Office Manager Duties
    • Manage day-to-day operations of the office
    • Coordinate meetings
    • Track/manage/submit expenses
    • Track vacation and sick time of all support staff
    • Submit office-specific bills to accounting for payment
    • Train new staff
    • Review all office manager e-mails and forward to appropriate staff or take appropriate action
    • Inform staff of firm changes including software updates and changes
    • Work with HR and supervising attorney on staff discipline matters
    • Coordinate with IT department on all office equipment

KNOWLEDGE, SKILLS, ABILITIES

  • Knowledge of Microsoft Word, Excel and Outlook
  • Ability to manage and complete multiple tasks
  • Ability to function independently and prioritize assignments
  • Ability to uphold high standards of confidentiality
  • Ability to motivate and lead office staff
  • Team player, positive attitude
  • Organized, detail-oriented
  • Work well under pressure
  • Knowledge/experience with Needles Case Management software a plus

EDUCATION AND EXPERIENCE

  • Minimum of 5 years’ experience in the legal field; litigation preferred

 

Please email resume and cover letter  to alwalker@habush.com