Accounts Payable Clerk: WAukesha

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GENERAL SUMMARY

Completes payments and deposits; controls expenses by receiving, processing, verifying and reconciling invoices in an accurate and timely manner.

JOB DUTIES

This position includes, but is not limited to, the following duties:

  • Accurate and efficient daily entering of invoices related to: Client case expenses, operating costs, attorney/staff expense reimbursements, and trust settlement distributions.
  • Send check print jobs to appropriate office or print checks in-office.
  • Obtain signatures and mail checks when necessary.
  • File and scan the necessary documents for organized storage.
  • Examine vendor invoices and settlement statements for inaccuracies and duplication of payment.
  • Work with vendors regarding discrepancies.
  • Investigate any balance due statements received from vendors.
  • Produce vendor payment history reports when required.
  • Assist staff in resolving accounts payable issues.
  • Enter deposits, recording the transaction in NEEDLES and QuickBooks software.
  • Produce and send various monthly reports.
  • Reconcile software databases.
  • Comply with corporate policies, procedures and rules.


KNOWLEDGE, SKILLS, ABILITIES

  • Excellent attention to detail
  • Data entry and typing skills
  • Knowledge of accounting and Microsoft software, including QuickBooks and Excel
  • Ability to work well in a team environment
  • Ability to set priorities and meet deadlines with accuracy
  • Ability to communicate effectively both verbally and written with all levels of staff in the organization
  • Strong organizational skills and ability to multi-task
  • Flexible and able to adapt to changing priorities
  • Ability to follow direction
  • Must possess basic mathematic and accounting skills
  • Must be able to accept on-the-job training as it relates to our organization


EDUCATION AND EXPERIENCE

  • Minimum of 2 years’ experience in a professional environment
  • Associates degree preferred but experience in lieu of education will be accepted

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Legal Assistant: Milwaukee

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GENERAL SUMMARY

To provide administrative and paraprofessional legal support to attorney and paralegal.

JOB DUTIES

This position includes, but is not limited to, the following duties:

  • Screen attorney phone calls
  • Request medical records and medical bills at the direction of paralegal
  • Collect, organize, and summarize certified medical records/bills
  • Follow up on missing medical information
  • Request accident reports, 911 calls, and other investigative information at the direction of paralegal
  • Log receipt of medical records and bills / follow up on outstanding requests
  • Request updated medical records and medical bills at the direction of the paralegal
  • Request employment and tax information at the direction of the paralegal
  • Open files, both physically and in case management software
  • Run conflict checks
  • Accurately file correspondence, pleadings, discovery, and other file information in chronological order
  • Schedule meetings, conference calls, etc.
  • Prepare letters and other miscellaneous correspondence
  • Post expenses
  • Process daily mail
  • Process checks
  • Prepare attorney for weekly firm meeting
  • Litigation support
    • Document and pleading organization
    • Assist with trial preparation


KNOWLEDGE, SKILLS, ABILITIES

  • Knowledge of Microsoft Word, Excel and Outlook
  • Ability to manage and complete multiple tasks
  • Ability to function independently and prioritize assignments
  • Ability to uphold high standards of confidentiality
  • Team player, positive attitude
  • Organized, detail-oriented
  • Work well under pressure
  • Knowledge/experience with Needles Case Management software a plus


EDUCATION AND EXPERIENCE

  • Minimum of 3-5 years’ experience in a legal assistant role

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*Habush Habush & Rottier S.C. is an equal opportunity employer.